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How to Import or Export an Outlook Signature

Exporting Outlook Signature Files

Step 1

Close Outlook if the program is currently running.

Step 2

Click the "Start" button, type “%APPDATA%\Microsoft\Signatures” (without quotes here and throughout) in the search box and press “Enter.” You should see three files for each of your signatures: an HTML file, a TXT file and an RTF file.

Step 3

Press “Ctrl-A” to select all of these files, and then press “Ctrl-C” to copy them to the clipboard.

Step 4

Click "Start," select “Computer” and browse to a location where you’d like to store your exported signature files. You may create a dedicated subfolder for the files for simplicity's sake. To create a subfolder, right-click in an empty space, hover your mouse cursor over “New” and click “Folder.”

Step 5

Double-click the new folder and press “Ctrl-V” to paste the files. If you intend to export the signature to an Outlook installation on another computer, it’s best to back up to a flash drive, external hard drive or a network share.

Importing Outlook Signature Files

Step 1

Set up your email account in the new Outlook installation if you haven’t already done so. You cannot import your signature until after you've created your profile.

Step 2

Close Outlook.

Step 3

Browse to the folder in which you saved your signature files. Press “Ctrl-A” to select them and press “Ctrl-C” to copy.

Step 4

Click "Start," type “%APPDATA%\Microsoft\Signatures” and press “Enter.”

Step 5

Press “Ctrl-V” to paste the files. The next time you open Outlook, your signature(s) will be available